​CBBA Volunteer Committees

The Executive Board may create or dissolve standing and special committees as it may deem necessary to promote the purposes of the Band Association and carry on the work of the Band Association.

Standing committees shall consist of a Chairperson and at least two members. The term of office of a committee chairperson shall be 1 year or until the selection of a successor.
 
Special committees may be appointed to assist specific parts/duties of standing committees.  The duties of all other special committees shall be outlined by the Band Directors or Executive Board at the time the committee is appointed. The committee shall serve until the need for the committee no longer exists at which time the committee shall be dissolved.
 
The President may request written reports. All committee reports shall be presented to the Band Directors and Executive Board prior to reporting to the organization.

BAND CAMPS

​Will be responsible for and coordinate with the Director, Officers, Chaperone and Equipment Committees in the preparations for marching (July) and symphonic band camps (February). Responsible for equipment movers, Snacks, Chaperones and Meals (both students and staff dinners), Tent, Nurse (daily for all practices).  Will assemble and maintain a list of attending students, instructors and chaperones. Will assist in records keeping for fees and expenses in coordination with the Treasurer. 

CHAPERONES:

Provide supervision for the middle and high school bands at all band functions, including Band Camps, Games, LGPE, Competitions, and Rehearsals.

CONCESSIONS

​Ensure concession stands are ready prior to football season. Sign up workers for each game, obtain any repairs necessary to the stands and/or equipment and be in charge of any concession sales off campus.

Concessions is, by far, the most important function in raising funds for the band program.  It is imperative that we have a strong group of volunteers to serve on this committee and that each parent aids in this area.  To that end:
All families are required to volunteer for concessions for at least one (1) home game performance or pay $200 in an additional fee.  Sign-ups for concession volunteers are on-going, please check with the concessions chair to reserve your spot for a particular game.

EQUIPMENT - LOGISTICS TEAM
LGPE, FOOTBALL GAMES, AND COMPETITION CHAPERONES
Volunteers needed: 8-14 per event
Dates: As needed
 
When either the middle or high school marching bands or the concert bands leave Cherokee Bluff to perform in a competition or at festival, it is necessary to maintain a ratio of one adult to fifteen students.  Typically, this job requires just being there to help guide the students and solve any little problems that may come up.  You are very busy during these trips assisting with students.  Marching band competitions may require loading the same equipment and supplies as needed for football games, depending upon circumstances.
 
Chaperones for all band events you must wear a band shirt and lanyard for the students to easily recognize you.
BAND CAMP CHAPERONES
Volunteers needed: 2-4 per shits for 3-5 hour shifts
Dates: July – August and all Saturday mini camps
 
The chaperones are responsible for holding things together at band camp.  The director prefers to have at least three chaperones present at all times to help with assorted activities or problems that arise.  The chaperones work in approximately three to five hour shifts to do whatever is needed.
 
Tasks include filling the water coolers, watching over students who stay at school during lunch or dinner breaks, attending to students who do not feel well, injuries, minor first aid, answering questions, and helping with tasks for the band director.

BAND CAMP SPECIAL EVENTS
Band camp special event volunteers are needed for a wide variety of jobs, with the time commitment ranging from one to several hours.  Volunteers are needed to furnish food or supplies for some of the activities and to help with set-up and clean up.  Evening activities such as dances or ice cream socials will need chaperones that will stay for the entire event, interact with the students, and supervise off-campus activities.

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AFTER SCHOOL PRACTICE CHAPERONES
Volunteers needed: 2-4 per shits for 3-5 hour shifts; Monday, Tuesday, and Thursday 4:00pm-7:30pm
Dates: August – November
 
The chaperones are responsible for holding things together at practices.  Tasks include filling the water coolers, attending to students who do not feel well, injuries, minor first aid, answering questions, and helping with tasks for the band director.  Also, on Thursdays, the chaperones need to prep water for the Friday football games.

FOOTBALL GAME CHAPERONES
Volunteers needed: 12-14 per game, 2-3 after school and 5 to monitor halls for students who stay after school.
Dates: August – November
 
During marching season chaperones are needed for all home and away football games.  Chaperones usually report to the bandroom around 4:30pm.  Before game duties include getting the medical kit, medical forms, trash bags, to assist and load as directed.   The chaperones walk along beside the band as it marches to the stadium to help keep spectators from cutting through the lines.  In the stadium, chaperones hand out water as needed, also they assist placing the plumes on the shakos, escorting the students to the restroom, and helping block the aisles when the band marches in and out of the stadium
THE FOUR BIG RULES ARE:
  • No excessively loud noise.
  • No profanity.
  • No abuse of uniforms.
  • Stay seated while the bus is moving
    • Bus rides should be fun, but not dangerous
    • Chaperones must sit in the front seats and the last row of the bus.
    • Assist in checking roll each time the band boards the busses.
    • Make sure the band seating area is clear.
    • Assist with plumes during warm-up prior to performance.
    • Clean up band seating area; check for lost items
    • Clean up and check bus for lost items after arrive at Cherokee Bluff.
    • During the third quarter break at football games:
      • Students should be seated in rows.
      • Chaperones should count the number of students per row before passing drinks down the line.
      • Pass only the number of drinks required for your row.
      • Be available to collect empty cans; WE RECYCLE.
      • No one leaves during the third quarter unless it is a medical emergency.
      • No one should be allowed to “visit” the band section.

COMPETITION / EXHIBITION COMMITTEE

Will be responsible for and coordinate with the Director, Officers, Concessions, Equipment, and Hospitality Committees in the preparations for Hall Co. Marching Exhibition and or Battle at the Bluff Band Competition.   Responsible for equipment movers and logistics of warm-up areas and competition field. Coordinate with the Hospitality, Medical, and Public Relations committees.  Will assemble and maintain a list of performing groups.  Will assist in records keeping for fees and expenses in coordination with the Treasurer. 

PUBLIC RELATIONS / WEBSITE / SOCIAL MEDIA

Provide whatever "publicity" is needed to keep the general public informed of all band functions. Maintains the band website. Communicate important news and information, as requested by the Band Directors to the CBBA membership
THIS WEEK IN BAND
the official weekly newsletter of the CBBA.  It is published and sent via email to all band families.  It is critical that all members have their e-mail address on file in order for you to be kept current on all band activities and announcements. 
 
WEBSITE
The Cherokee Bluff Band Website is your best and most reliable source of communication regarding all activities and announcements.  Go to www.cherokeebluffband.com and follow the links to pages of invaluable information and knowledge.  The site contains news, a link to the Cherokee Bluff Bands calendar of events, necessary forms, policies and handbook copies, and a forum for parents and students to use for fun as well as for correspondence.  All CBBA Executive Board members can be reached via e-mail by logging on to the CBBA page of the website and following the links.  Remember to frequent the site often for last minute changes and updates.  Inquiries regarding the website should be addressed to [email protected].  
In charge of acquiring and transportation of all equipment truck (rental & driving), getting help to load and unload all necessary equipment and setting up said equipment at all performances, games (home and away), LGPE, competitions, and any off-campus performance or rehearsals. Setting out mats on the bleachers for the band to sit on, roping off area for band at home games.
 
EQUIPMENT CREW (“ROADIES”)
Volunteers needed: 8-14 per event
Dates: As needed
  • Coordinate with the director and instructors several days prior to the game or event regarding specific needs, warm-up areas, etc.
  • Develop a checklist to be used when loading to guarantee no “forgotten” items.
  • Have everything in close proximity to the field well before half time, or reporting time.
  • Have a diagram and checklist for placement of the “pit”.  Assign two people per mallet instrument in the pit.
  • Conduct a safety briefing for anyone not familiar with the instruments or props.  We use lift gate trucks that present a very dangerous situation if not handled properly.  The props could be heavy and require a special lift procedure to prevent injury and/or damage to the props.  The truck “Load Master” is in charge of the truck and his direction should be followed at all times.  Students are NOT allowed inside of the trucks unless directed by the “Load Master”.
  • For games, begin moving towards the sidelines with 30 seconds left in the second quarter if we perform at halftime, if we perform at the end of the game, we will move at the direction of the directors/student leadership.
  • Keep a constant vigil on the time of performance and the amount of time remaining to complete prop/equipment set up and move.​

FUNDRAISING

​Work with the Executive Board to establish and provide materials and manpower for fund raising activities to provide the funds to meet the budget.

COLOR GUARD (FALL & WINTER)

​Provide liaison between the music portion of the band and the Color Guard.  Help Provide the Guard with the equipment needed to keep it organized.  Be at the Guard rehearsals and assign runner chosen by the Band Director to set out equipment

HOSPITALITY

Provide drinks for both bands at all home middle and high school football games, Provide refreshments, when approved by the Executive Board, at functions such as performances and contests (when we host), and organizing the Bear Band End-of-the-Year Awards Banquet.

Medical

​Needed for all after school rehearsals, games, and contests, responsible for health & safety equipment supplies, and maintain all student health information.

Uniform Crew

Keep uniform closet organized, issue uniforms to students and keep appropriate records on issued uniform parts. Order uniform "parts" as needed, such as gloves or replacement pieces. Be available at all functions needed to sell gloves or rent uniform items and do inspection prior to all performances. Ensure uniforms are cleaned when needed

Student members of the uniform crew handle the bulk of the work. The uniform crew makes sure that the uniforms stay in perfect condition. They oversee fitting of the uniforms during band camp and maintenance of the uniforms during marching season. Parent volunteers provide routine maintenance including sewing buttons, making minor repairs, and periodic cleaning.
 
UNIFORM CLEANING
This volunteer position(s) will be responsible for serving as the liaison between the band director and the dry-cleaners (chosen by the executive board committee). the uniforms before leaving after the event.
 
You will wash the uniform according to the washing instructions.
 
Uniforms must be returned no later than Wednesday, the following week. The uniform team will need Thursday to organize and check them in before the following event (these are mostly Football games which are on Friday nights).
 

GAME/EVENT UNIFORM CREW
These volunteers will come in 30 minutes prior to call time to help assist the students with any uniform issues. This can vary from hemming a torn snap, adjusting the hem to better fit, helping them “borrow” any required wear item, Shako issues, and or selling gloves. You will ensure the Equipment crew has the Plumes and or Rain gear if needed.
 
If the game/event is away you may ride the buses with the band to the event and sit with the band in the stands.  You make your Once the students are in the their seats, please
  • Assist other chaperones with water bottles and bathroom breaks.
  • At the end of 1st quarter, get the Plumes ready for Shakos.
  • Once the band goes to warm up in their circles, students will place their shakos on the ground. Please help insert the Plumes into the shakos very quickly and carefully.
  • When the Band exits the field, please help remove the plumes before they take the stands, this is a very fast paced period of time and during this we must ensure the plumes are handled with care.
  • Once all plumes are collected and placed in their appropriate containers, please place the Plume containers in the appropriate place so that the equipment crew can load them up and onto the truck for the return to the school.
Following the game,  please return back to the band room with the students and assist students in properly hanging of the uniforms.  Please do not leave until all uniforms are accounted for and are properly hung.  We usually work together on this and get out pretty fast.
*During some competitions/events we will walk with the band to the practice areas and insert plumes during this time.           

Spirit Wear

This committee assists in the purchasing and disbursement of spirit wear items.  We have spirit wear campaigns in the Fall and Spring of every year.