​CBBA Special Committees

The Executive Board may create or dissolve standing and special committees as it may deem necessary to promote the purposes of the Band Association and carry on the work of the Band Association.

Standing committees shall consist of a Chairperson and at least two members. The term of office of a committee chairperson shall be 1 year or until the selection of a successor.
 
Special committees may be appointed to assist specific parts/duties of standing committees.  The duties of all other special committees shall be outlined by the Band Directors or Executive Board at the time the committee is appointed. The committee shall serve until the need for the committee no longer exists at which time the committee shall be dissolved.
 
The President may request written reports. All committee reports shall be presented to the Band Directors and Executive Board prior to reporting to the organization.

Publications

Service Volunteers

BAND NEWS
(Commonly referred to as “E-Blast” or “This Week in Band”)
The Cherokee Bluff Band News is the official newsletter of the CBBA.  It is published and sent via email to all band members in July, and periodically during the school year.  Additional hard copies are available in the band room, in the information center.  It is critical that all members have their e-mail address on file in order for you to be kept current on all band activities and announcements. 
 
WEBSITE
The Cherokee Bluff Band Website is your best and most reliable source of communication regarding all activities and announcements.  Go to www.cherokeebluffband.com and follow the links to pages of invaluable information and knowledge.  The site contains news, a link to the Cherokee Bluff Bands calendar of events, necessary forms, policies and handbook copies, and a forum for parents and students to use for fun as well as for correspondence.  All CBBA Board members can be reached via e-mail by logging on to the CBBA page of the website and following the kinks.  Remember to frequent the site often for last minute changes and updates.  Inquires regarding the website should be addressed to cherokeebluffband@gmail.com.  

UNIFORM CREW

Student members of the uniform crew handle the bulk of the work. The uniform crew makes sure that the uniforms stay in perfect condition. They oversee fitting of the uniforms during band camp and maintenance of the uniforms during marching season. Parent volunteers provide routine maintenance including sewing buttons, making minor repairs, and periodic cleaning.
 
UNIFORM WASHERS
This volunteer position will take 5-8 uniforms home (depending on how many washer volunteers we get) after all Marching events (football and competitions). This means you or your marcher will be responsible for collecting the uniforms before leaving after the event.
 
You will wash the uniform according to the washing instructions.
 
Uniforms must be returned no later than Wednesday, the following week. The uniform team will need Thursday to organize and check them in before the following event (these are mostly Football games which are on Friday nights).

TOWEL WASHERS
This Volunteer position will pick up duffel bag of Towels to wash before leaving after the event. Wash, fold and count towels.
 
Return the Towels to the Band room no later then Wednesday with the count of towels taped to the bag along with your name.
 
UNIFORM CHECK-IN
This volunteer will come in during Band practices (Mon, Tues & Thursdays) to receive and check in the uniforms.  The uniforms that come in need to be checked in to ensure we have all uniforms for next the next event.  The uniforms need from time to time to be “repaired” and or ironed.
 
GAME/EVENT UNIFORM CREW
This volunteer will come in 30 minutes prior to call time to help assist the students with any uniform issues. This can vary from hemming a torn snap, adjusting the hem to better fit, helping them “borrow” any required wear item, Shako issues, and or selling gloves. You will ensure the Equipment crew has the Towel containers, Plumes and or Rain gear if needed.
 
If the game/event is away you will ride the buses with the band to the event.  You make your way to the stadium/event where the band will sit. Before the band takes their seats we hand them out towels to sit on so that the uniforms stay in good condition. Once the students are in the their seats you will assist other chaperones with water bottles and bathroom breaks. At the end of 1st quarter, you will get the Plumes ready for Shakos. Once the band goes to warm up in their circles they place the shakos on the ground and we then commence at inserting the Plumes into the shakos very quickly and carefully. When the Band exits the field we then remove the plumes before they take the stands, this is a very fast paced period of time and during this we must ensure the plumes are handled with care. Once all plumes are collected we then replace them in their appropriate containers. You will then place the Plume containers in the appropriate place so that the equipment crew can load them up and onto the truck for the return to the school. You will then take the stands and sit with the band for the remainder of the game. At the end of the game when the students are dismissed form the stands they will hand their towels to you and you will then place the towels back in the towel containers. You will then ensure that they are returned to the equipment crew for loading onto the truck for return to school.  You will then make your way back to the school and wait in the Uniform room until last uniforms are picked up and sent home to be washed. We usually work together on this and get out pretty fast.
*During some competitions/events we will walk with the band to the practice areas and insert plumes during this time.           

BAND CAMP SPECIAL EVENTS
Band camp special event volunteers are needed for a wide variety of jobs, with the time commitment ranging from one to several hours.  Volunteers are needed to furnish food or supplies for some of the activities and to help with set-up and clean up.  Evening activities such as dances or ice cream socials will need chaperones that will stay for the entire event, interact with the students, and supervise off-campus activities.
 
EQUIPMENT CREW (“ROADIES”)
Volunteers needed: 8-14 per event
Dates: As needed

• Coordinate with the director and instructors several days prior to the game or event regarding specific needs, warm-up areas, etc.
• Develop a checklist to be used when loading to guarantee no “forgotten” items.
• Have everything in close proximity to the field well before half time, or reporting time.
• Have a diagram and checklist for placement of the “pit”.  Assign two people per mallet instrument in the pit.
• Conduct a safety briefing for anyone not familiar with the instruments or props.  We use lift gate trucks that present a very dangerous situation if not handled properly.  The props could be heavy and require a special lift procedure to prevent injury and/or damage to the props.  The truck “Load Master” is in charge of the truck and his direction should be followed at all times.  Students are NOT allowed inside of the trucks unless directed by the “Load Master”.
• For games, begin moving towards the sidelines with 30 seconds left in the second quarter if we perform at halftime, if we perform at the end of the game, we will move at the direction of the directors/student leadership.
• Keep a constant vigil on the time of performance and the amount of time remaining to complete prop/equipment set up and move.

 
 BAND CAMP CHAPERONES
Volunteers needed: 2-4 per shits for 3-5 hour shifts
Dates: July – August and all Saturday mini camps
 
The chaperones are responsible for holding things together at band camp.  The director prefers to have at least three chaperones present at all times to help with assorted activities or problems that arise.  The chaperones work in approximately three to five hour shifts to do whatever is needed.
 
Tasks include filling the water coolers, watching over students who stay at school during lunch or dinner breaks, attending to students who do not feel well, injuries, minor first aid, answering questions, and helping with tasks for the band director.
 
AFTER SCHOOL PRACTICE CHAPERONES
Volunteers needed: 2-4 per shits for 3-5 hour shifts; Monday, Tuesday, and Thursday 4:00pm-7:30pm
Dates: August – November
 
The chaperones are responsible for holding things together at practices.  Tasks include filling the water coolers, attending to students who do not feel well, injuries, minor first aid, answering questions, and helping with tasks for the band director.  Also, on Thursdays, the chaperones need to prep water for the Friday football games.

FOOTBALL GAME CHAPERONES
Volunteers needed: 12-14 per game, 2-3 after school and 5 to monitor halls for students who stay after school.
Dates: August – November
 
During marching season chaperones are needed for all home and away football games.  Chaperones usually report to the bandroom around 4:30pm.  Before game duties include getting the medical kit, medical forms, trash bags, to assist and load as directed.   The chaperones walk along beside the band as it marches to the stadium to help keep spectators from cutting through the lines.  In the stadium, chaperones hand out water as needed, also they assist placing the plumes on the shakos, escorting the students to the restroom, and helping block the aisles when the band marches in and out of the stadium
THE FOUR BIG RULES ARE:

• No excessively loud noise.
• No profanity.
• No abuse of uniforms.
• Stay seated while the bus is moving
  • Bus rides should be fun, but not dangerous
  • Chaperones must sit in the front seats and the last row of the bus.
  • Assist in checking roll each time the band boards the busses.
  • Make sure the band seating area is clear.
  • Assist with plumes during warm-up prior to performance.
  • Clean up band seating area; check for lost items
  • Clean up and check bus for lost items after arrive at Cherokee Bluff.
  • During the third quarter break at football games:
    • Students should be seated in rows.
    • Chaperones should count the number of students per row before passing drinks down the line.
    • Pass only the number of drinks required for your row.
    • Be available to collect empty cans; WE RECYCLE.
    • No one leaves during the third quarter unless it is a medical emergency.
    • No one should be allowed to “visit” the band section.

 
FESTIVAL AND COMPETITION CHAPERONES
Volunteers needed: 8-14 per event
Dates: As needed
 
When either the marching band or the concert bands leave Cherokee Bluff to perform in a competition or at festival, it is necessary to maintain a ratio of one adult to fifteen students.  Typically, this job requires just being there to help guide the students and solve any little problems that may come up.  You are very busy during these trips assisting with students.  Marching band competitions may require loading the same equipment and supplies as needed for football games, depending upon circumstances.
 
Chaperones for all band events you must wear a purple chaperone shirt
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